Accounts

Enhance your existing systems

Accounts

Getting immediate job costing and accurate contract performance is of paramount importance
to your company.

Contract Controller is not designed to replace all your accounts systems, but to enhance your existing systems and enable a potential cost saving on accounts packages by reducing the need for all the “add-ons” required to get job costings and contract management.

Contract Controller will take your accounting up to the point of job cost, purchase invoice authorisation and sales invoice generation. All this information may then be transferred over to your accounts system to enable the standard cashflow, VAT returns and CIS functions to still be carried out by your system.

An Instant Overview


Starting with the Accounts dashboard, you can instantly see who owes you money from outstanding sales invoices, any valuations or stage payments that are due to claim along with all current contract accounts.

Global Overview


Using the “Accounts” screen of a contract instantly see a global overview of how a contract is performing. Details of all quotation submitted, listing all variations to the contract and any sales invoices issued.

A complete detailed cost and profit analysis is also shown.

Complete Job Costing of Contract


As soon a purchase order is issued, the cost is shown as an order value / committed cost. This allows contracts and accounts to check that all costs are as expected, rather than waiting for purchase invoices to arrive “after the event.” As time sheets are verified and posted, these too will be shown in the job costing. Facilities are available for expense sheets and for entering unforeseen costs that were not originally on a purchase order.

Specific Contract Item


Each Bill item can show materials and labour that have been booked to the item, assisting with evaluating if enough time and material is being allowed for when preparing quotations.

Purchase Invoicing


As purchase invoices are received, they are matched to the purchase order and can be authorised and scheduled for payment by finance.

Sales Invoicing.

Sales Invoices are easily generated and professionally formed as printed or PDF documents.
Invoices may be formed by directly entering the required wording and prices, or by importing the relevant information from the quotation & variation to orders. Click here to view the printed invoice.


Easily list all outstanding sales invoices and mark as paid either from this listing or via the company account details, allowing for one payment received to be split between invoices.

Company Account Overview

Full account details of a company will show all outstanding invoices, with the facility to show all paid invoices for all contract of that company. Facility to allocate a payment receipt over several invoices. A company may also have a credit limit applied to prevent work being carried out if invoices are unpaid.

Reporting


Many accounts reporting features are available from full WIP (Work in Progress) to client retentions and sub-contractor retentions, job costing, stock valuations, profit realised from contracts and may more.

Key Accounts Features

Purchases:
Purchase invoicing✓
Outstanding purchase invoices✓
CIS & VAT reverse charge collections / payments✓
Sub-contractor payment certificates✓
Sub-contractor retention payments✓
Sales Invoicing:
Create sales invoices✓
Client statements✓
Client payment receipts✓
Retentions to due to clients✓
Client financial summary reports✓
Financials:
WIP – work in progress reporting✓
Job costing✓
Time sheets✓
Expense sheets / claims✓
Stock valuation reporting✓
Integration:
Easy to integrate data into existing accounting systems✓

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