Production

Where all the Work Comes to Reality

Production is where all the work from Sales and Estimating comes to reality.

Production has the, sometimes arduous, task of putting into practice all the “theory” from the quotation. The more information available from the quotation such as material requirement analysis and more importantly labour requirements for the contract and each bill item, will certainly aid this task.

Along with production tracking, purchase orders, time sheets, expense sheets, stock control and variations to orders, production are easily able to check that contracts remain on target to achieve a good profit.

Production Overview


Using the production manager’s dashboard instantly see which employees have clocked in, what they are working on and what contracts are currently live.

Production Status


Using a Quality & Control Sheet, or QR code on the drawing, have full traceability of items as they progress through the workshop / factory.

Easily see if items are still within the scheduled hours, or if the actual hours are exceeding those quoted.

Click above to view full sheet

Labour Comparison


As well as a labour comparison for each bill item, the system will give an overall labour comparison for the whole contract showing hours scheduled against those taken.

Purchase Orders


Creating a purchase order instantly posts a “committed” cost to the contract job costing. A purchase order can be placed to a supplier for items that are for different contracts with costs being booked accordingly.

Purchase orders may be placed for supplier items, sub-contract works or for plant hire items on the relevant type of purchase order.

Purchasing will be aware of all items that are currently on hire and when they are schedule to be “off-hired”.

Complete Stock Control


Using the “Stores” dashboard instantly shows which items are below minimum stock requirement. Gives a fast route to issue materials from stores to a contract, using FIFO (first in first out) stock is decreased and costs added to the contract job costing.

Loading/Delivery Notes

By generating delivery notes, confirmation that goods have been received on site or by the customer can easy be recorded and reported on.

Click above to view full application

Application For Payment/
Contract Valuations

Required valuation dates may be set for a contract to ensure that no applications for payment are missed.

Completed documents may be issued as a “Valuation” or an “Application For Payment”.

On creating a valuation, you indicate the % complete of each bill item as quoted, or variation order added.

Variations to Orders

Ensure that all additional works are noted and claimed against the contract.

Variations are added in a similar manor and the same functionality as a quotation, allowing bill items to be created or re-used. Variations can be “excluded” from the contract until agreed by the client.

Document Register

Record all documents and drawings associated with the contract.

Deliveries received may be photographed and uploaded keeping a record should any goods have been damaged or wrongly delivered.

Key Production Features

Pre-Contract Checks:
Material & labour analysis from quotation✓
Drawing registers✓
Create Contract:
Based on latest quotation submitted✓
Create client acknowledgement of order✓
Confirmation of production & site dates✓
Confirmation of site address✓
Confirmation of invoice address✓
Production Tracking:
Product manufacturing scheduling✓
Product manufacture tracking✓
Labour comparison between actual / scheduled and quoted✓
Variations to Order:
Product manufacturing scheduling✓
Product manufacture tracking✓
Valuations:
Schedule valuations & applications for contract period✓
Current progress of completed works✓
Applications for payments✓
Purchase Orders:
Material purchase orders✓
Sub-contractor purchase orders✓
Plant hire purchase orders✓
Supplier KPM (key performance report)✓
Current plant on hire reporting✓
Multi contract purchase orders✓
Supplier deliveries due / outstanding✓
Stock Control:
GRN – goods received notes✓
FIFO stock allocation from stores to contract✓
Minimum stock levels alerting✓
QR scanning code control for stock items✓
Batch codes may be recorded for stock items✓
Storage areas for stock or completed items✓
Delivery & Collections Notes:
Delivery notes for items sent to site of client✓
Full reporting on items completed & delivered✓
Reporting:
Contracts due for completion✓
Operation & maintenance manuals✓
Job cost to date – by contract or specific item✓
Manufacturing hours – by contract or specific item✓
Purchase orders placed against contract✓
Expense sheets against contract✓

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